This document introduces the Microsoft Office 365 integration as noted in the Canvas Production Release Notes (2016-12-10).
Microsoft Office 365 requires the Microsoft Office 365 LTI app, which can be added to an account, sub-account, or course. The LTI can be configured manually by users who have permission to add and edit LTI tools.
When enabled, Microsoft Office 365 adds functionality to multiple areas in Canvas courses.
Canvas supports an LTI integration with Microsoft Office 365 in Assignments, Collaborations, Modules, Course Navigation, and the Rich Content Editor. This integration allows students and instructors to use, create, share, and collaborate on Office 365 files within Canvas. Users can also view their OneDrive files directly in Canvas.
Microsoft Office 365 is an external app (LTI) available to institutions with Office 365 education or business accounts who have created user accounts for their students. The Office 365 LTI is not supported for personal Office 365 accounts.
The Office 365 LTI supports Microsoft OneDrive in Canvas and can be enabled at the account, sub-account, or course level in a Canvas production environment. The LTI is not available in the Canvas App Center and must be configured manually by users who have permission to add and edit LTI tools. Integration instructions vary by region:
United States: Users can generate their own key and secret to install the LTI tool through the EduAppCenter Microsoft Office 365 app page. Instructors in Free-for-Teacher accounts can add the LTI to individual courses.
Worldwide Regions: Users should contact their Canvas Customer Success Manager (CSM) for region-specific configuration credentials. Office 365 is not currently available for instructors in Free-for-Teacher accounts.
Note: The OneDrive external tool is still available in the EduAppCenter, but the new Microsoft Office 365 LTI should be used in its place.
The Microsoft integration officially supports Microsoft OneDrive in Canvas. However, Microsoft maintains add-ins for additional products, such as OneNote. These add-ins are not managed or maintained by Canvas. Documentation can be found as part of Microsoft's support website.
As part of the Canvas integration, some functionality is limited by Microsoft. Users should be aware of the following limitations by Microsoft in Canvas:
Canvas admins can use the existing Microsoft third-party authentication method to enable users to sign into Canvas using their Office 365 credentials. The LTI integration does not support single sign-on authentication.
The Microsoft Office 365 LTI adds a link to a user’s OneDrive in the Course Navigation Menu. The name of the link aligns with the name added as part of the Office 365 LTI (most commonly named Office 365). After logging in to their user accounts, users can view all files in their OneDrive account.
Instructors can create an online embedded assignment through an external tool. With the Microsoft Office 365 external tool, this assignment type creates a view of the assignment file that acts as a template for a student’s assignment submission. Accepted assignment types are Word, PowerPoint, and Excel.
When students open the assignment, Office 365 will create a copy of the file in the student’s OneDrive folder for the course for each student’s submission. Students can open the document and make changes per the assignment instructions. When they are ready to submit the assignment, they can return to the Canvas assignment page and submit the assignment. Instructors view each student’s document copy in SpeedGrader for grading.
Instructors can also continue to create regular file upload assignments. However, when an instructor allows file uploads, students can view the Office 365 tab and upload files directly from OneDrive.
Users can create collaborations with Microsoft Word, PowerPoint, or Excel documents. The creator can add individual users or groups from the course to participate in the collaboration. Collaborators can be added or removed at any time, but once a user is added to the collaboration, the user always has access to the collaboration in the user’s OneDrive folder.
Office 365 complements Canvas with an updated Collaborations page. The page design update is controlled by the External Collaborations Tool feature option, which can be enabled by a Canvas admin and must be enabled in the same location as the Microsoft Office 365 LTI app (course or account).
Note: this feature option is not available in the beta environment.
Users can access their OneDrive folder from Course Navigation link. Office 365 does not display a folder directly in a user’s Files page.
Like other uploaded files in Canvas, student submissions are copied to a student’s submissions folder in user files if the file was uploaded using the File Upload or Office 365 upload assignment options. However, cloud assignment submissions are copied into the student’s OneDrive folder.
The Office 365 LTI tool displays as a Modules external tool. Instructors can add links to OneDrive documents as an external tool.
The Office 365 LTI displays the OneDrive icon in the Rich Content Editor. The icon displays everything in a user’s OneDrive account and allows users to display documents as inline links. Students and instructors can view the icon anywhere they can access the Rich Content Editor, such as discussions and pages (as allowed).
The Office 365 LTI includes an Office 365 viewer, which can be used to preview office documents in SpeedGrader and overrides any other previewer in Canvas.
SpeedGrader displays any uploaded file type that is supported like other Canvas assignments. Some files cannot be previewed in SpeedGrader and have to be downloaded for viewing. Crocodoc can be used with supported file types.
The following functionality relates to Microsoft Office 365 in the Canvas by Instructure app and SpeedGrader app:
Canvas by Instructure
For any contrary behaviors in the production environment, users should submit a Canvas support case for assistance.
I'm trying to setup a review of this LTI in our beta environment. Everything is working up to the submission event. The "Submit Assignment" button just blinks and nothing happens. When I view the developer console I see the following. 2017-01-17_1535
TypeError: this.$.find is not a function[Learn More] submit_assignment-f663f7695b.js:6:19664
If a student submits a word document from Office 365 are the crocodoc features available to the instructor for that submitted Office 365 files?
Currently we do not see this available in our instance.
I can report that this behavior is the same in our Test environment. Even if the file format should be readable by Crocodoc (.docx in my case) the preview of the file is using Box, not Crocodoc.
Hi Clint, this looks like a previous version of the Microsoft tool, that we are not longer supporting. To have the new integration work for you, you'll want to uninstall this previous version and set up the new integration available in the Edu App Center.
This functionality is a fixed bug we'll be announcing in the Canvas production release notes coming soon and will be part of the Canvas release on January 28.
I've been working with faculty on Collaborations. Currently you can create the collaboration and use to collect all students impute. But it doesn't tell the faculty who is collaborating and what they are adding to the doc. No time stamps or indicators. Will this change? There is no real way to close a collaboration, will this also change?
If you create a collaboration, link it to an assignment, it creates a document for each student which defeats the purpose of collaborations. Will this be something that changes over time?
Whatever help you can give me would be amazing.
Hi Rodney, Thanks for your questions. I wonder if Discussions might work as a better alternative to for gathering student input. You would then get time stamps and an indication of who wrote the feedback. Collaborations are intended for student group work or for group notes. Currently, no plans to close collaborations. One workaround for this would be to remove all the students from the collaboration.
Collaborations are best only referenced in assignments instead of linked to or embedded, more specifically they should not be used in tandem with cloud assignments. Like you said this will have unintended outcomes such as duplicate file creation.
It may help to read over the Collaborations guides to learn more about their intended use.
Hope this can help your use of the new tools!
Can anyone expand on the statement, "Faculty and students must have accounts in the same Microsoft domain.", please? For whatever reason, our faculty/staff are in a different domain than our students. Is there only certain functionality that would not be available, or are we looking at total inoperability? Thanks!
Instructure has confirmed this is a wide-spread issue. However, exact scope or nature of the issue was not provided. The ticket I submitted is in the hands of the engineers for resolution. I can post an update when it is reported that the issue is resolved.
PS This integration is still officially supported, but it is deprecated. I expect to see an announcement later this spring as to the last date it will be available. BGSU is planning to review the Office 365 integration in the coming weeks as long as Instructure will support the integration.