Employer Site Visit

[AtSea]

In the VET group, has anyone figured out a way to track site visits with a learner?  

As an ITO/PTE our funding includes roughly four (4) one-on-one in person visits with our learners each year.  And we need to track those visits to meet our funding requirements.  (This is our Assessor/Teacher meeting with the Learner.)  

All of the Attendance type add-ons already available are at the course level, and not helpful when each course is it's own Unit Standard.  

I was thinking a workaround would be to use our SMS to track this, but would be nice for our Assessors to only need to know/login to one platform and not two.  Also, the site visit coincides with marking of assessments so it makes sense to track the two together. 

Any thoughts on this? 

[marita_bird]

Hi, Not sure I have an answer however it may be worth looking into the Faculty Journal. I think this has to be turned on by your CSM (could be wrong).

It's a place where instructors can take notes about a student that the student cannot see. Any instructor can see all notes for a specific student, regardless of who made the notes, so its a record per student not per course.

Not sure if you can export the content or if its appropriate that all teachers can see the record, might be a good starting place.

Marita

[adamwarecx]

Unfortunately the faculty journal isnt exportable. Alternative solutions could be a cloud based document available for both student and trainer access

[adamwarecx · Accepted solution]

Have you thought about using a no-submission assignment? benefits of this would include:

• Assignments allow the user to have a date in their calendar.
• Assignments can be linked back to tasks in your SMS
• Students don't actually submit work BUT assessors/Trainer still have access to the Speedgrader to provide feedback/marks
• You could also create a specific "Site visit" assignment group for clear communication to the student

[AtSea]

This is good in theory, but I don't know what Course it would be put in (as each Unit Standard is a separate Course). The Site Visits are not Unit Standard specific. Also, not sure making a New assignment for EVERY learner 4 times a year, all with different "due" dates, is a very efficient use of time.

I still think there should be a Learner specific 'home page' with all of their contact info (would be great to put non-USA phone number in), communications, over all progress, etc. that ONLY the learner and the instructors could see. And isn't tied to any one course. **someday**