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Naomi
in
As an instructor, you can add a Canvas event to a course calendar. A Canvas event is a non-graded Canvas activity. Events you create on the Calendar will not appear in the Assignments page or in the Gradebook. But they will show up on the Syllabus page and student calendars. You can create events with due date times as well as all-day events.
For example, you may create a course event with a link to the readings that you want students to do in preparation for a class discussion in the Calendar. You will not grade students on whether or not they have done the reading, but you are providing the readings on a specific day to help them organize their time more efficiently.
You can also create a recurring event.
Note:
- Events that include a conferencing link in the description or location field display a Join button on students' List View Dashboard.
- Both instructors and students can add personal events to their own calendars.
Open Calendar
In Global Navigation, click the Calendar link.
Add Event
Make sure the checkbox of the course in which you're making an event is selected [1].
Click any date on the calendar to add an event [2]. Or, click the arrows next to the month name to navigate to a different month [4] and select a date.
If you don't want to manually locate the date, you can click the Add icon [4].
Add Event Details
Enter a title for the event [1].
Depending on how you added your event, the date may be populated for you. If not, enter a date in the date field [2].
The calendar times may also be populated for you in the From fields [3]. To edit, use the dropdown or enter the start and end time for your event. To create an all-day event, leave the From fields blank so there is no start and end time for your event.
In the Frequency drop-down menu, you can set recurring calendar events [4].
You can enter a location [5].
In the Calendar drop-down menu [6], select the course calendar [7].
Submit Event
To add additional details to your event, click the More Options button [1]. You can use the Rich Content Editor to add a description or resource links.
If you only want to create the event as a placeholder and add details later, click the Submit button [2]. You can edit your event at any time.
Naomi
in
You can add a personal reminder to your own Calendar for an upcoming event.
Note: As a student, you can also add a to-do item to your Calendar.
Open Calendar
In Global Navigation, click the Calendar link.
Add Event
Click any date on the calendar to add an event [1]. Or, click the arrows next to the month name to navigate to a different month [2] and select a date.
If you don't want to manually locate the date, you can click the Add icon [3].
Add Event Details
Enter a title for the event in the Title field [1].
Depending on how you added your event, the date may be populated for you. If not, enter a date in the Date field [2].
The calendar times may also be populated for you in the From and To fields [3]. To edit, use the drop-down menus or enter the start and end time for your event. To create an all-day event, leave the From and To fields blank so there is no start or end time for your event.
To select repeating options for creating recurring events, click the Frequency drop-down menu [4].
If a location is required, enter a location for the event [5].
To make sure you are adding the event to your personal calendar, view or click the Calendar drop-down menu [6].
More Options
To add a detailed description, location, or address to your event, click the More Options button. Use the Rich Content Editor to add content or resource links.
Submit Event
Click the Submit button.
Naomi
in
When creating a new event, if you want to create the same event multiple times for yourself or for a group, you can create a recurring (or repeating) event. Repeating events creates multiple copies of the event every day, week, or month. For example, you may create a recurring group event for a weekly study group. This may help keep you organized and prepared for your course.
If you are an instructor, you can also create duplicate calendar events for course sections.
Tips for recurring events:
- Weekly events are repeated on the day of the week of the first event. For example, if an event is created on a Monday and repeats weekly, the next instance of the event will appear on the following Monday, regardless of the actual date.
- Monthly events are repeated on the day of the month of the first event. For example, if an event is created on July 6 and repeats monthly, the next instance of the event will appear on August 6.
Note: Events that include a conferencing link in the description or location field display a Join button on each student's List View Dashboard.
Open Calendar
In Global Navigation, click the Calendar link.
Add Event
Click any date on the calendar to add an event [1]. Or, click the arrows next to the month name to navigate to a different month [2] and select a date.
If you don't want to manually locate the date, you can click the Add icon [3].
Select Frequency
Enter a title, date, times, and location to create the event.
To make the event repeat, click the Frequency drop-down menu.
Note: For details on event options, learn about creating an event in your calendar or in a course calendar.
Add Event Frequency
In the Frequency drop-down menu, select from multiple repeating options, including no repeat [1], daily [2], weekly [3], monthly [4], annually [5], every weekday [6], or a custom frequency [7].
Notes: Each frequency selection has an occurrence default:
- daily = 365 (days in a year)
- weekly = 52 (weeks in a year)
- monthly = 12 (months in a year)
- annually = 5 (The event will occur for five years)
- every weekday = 52 * 5 (weeks in a year * weekdays)
- Additionally, users can have a maximum of 400 occurrences.
Add Event Custom Frequency
To create a custom recurring event, select how often the event repeats [1], which day(s) it repeats on [2], and when it ends [3]. Click the Done button [4].
More Options
To add event details such as a description, location, or address, click the More Options button. Use the Rich Content Editor to add content or resource links.
Submit Event
Click the Submit button.
Naomi
in
The Calendar is a great way to view everything you have to do for all your courses in one place. You can view calendar events by day, week, month, or agenda list. The calendar also includes access to the Scheduler, which is an optional scheduling tool in Canvas.
Notes:
- If you change your language or locale preferences, the Calendar week start date may also change. Certain languages or locales change the Calendar week start date to Monday.
- Observers cannot reserve Scheduler appointments on behalf of a student.
- Observers cannot view events in a student's personal calendar or appointments reserved through the Scheduler. However, an observer can view a student's reserved appointment(s) in the Canvas Parent app.
Open Calendar
In Global Navigation, click the Calendar link.
View Calendar
The Calendar spans all courses and displays information for each of your enrolled courses and groups. In the navigation bar, you can choose to view the calendar in Week, Month, or Agenda view [1]. The view you choose dictates the style of the calendar window [2]. By default, the calendar appears in Month view.
The sidebar shows a quick-view calendar, your list of courses and groups, and undated items for your courses and groups [3].
To view the iCal feed link for exporting your Canvas calendar to other calendar apps, click the Calendar Feed link [4].
Add Calendar Items
Each calendar view shows any assignments or events that have been added to the calendar. To add to the calendar, click the Add button.
As a student, you can add events, including recurring events, and to-do items to your personal calendar at any time in the navigation bar.
As an instructor, you can add assignments and add course events, including recurring events and duplicate events for course sections. If your institution is using the Scheduler tool, you can also create Scheduler appointment groups.
All users can add add personal events.
View Calendar List
Each personal, course, and group calendar is identified by a separate color that populates the calendar view. Associated calendar items for each course or group display when selected in the calendar view [1].
By default, the first 10 course and group calendars will be selected and appear in the calendar view. To hide a calendar, click the box next to the name of the calendar [2]. Calendars that are not active within the calendar view display as faded text [3].
Note: Canvas will assign an arbitrary color for each calendar unless a custom color is chosen. Each calendar contains 15 default colors, but you can insert a Hex code to create any color of your choice. Colors set in Dashboard course cards also update in the calendar.
View Undated Events List
Expanding the Undated items link displays a list of events and assignments that are not dated. The assignments and events are differentiated by icons and by the personal, course, or group calendar color.
To assign due dates to undated items as an instructor, drag and drop them into the Calendar.
View Calendar by Month
In the Month view, click the arrow buttons [1] to move from month to month. To view events for the current date, click the Today button [2].
To view a specific date, click the month link [3] and enter a date in the date field [4] or select a date from the calendar [5].
View Assignments and Events
Calendar items display an icon next to the titles. The icon reflects the calendar item type:
- Discussion [1]
- Assignment [2]
- Quiz [3]
- Event [4]
Non-graded items with a to-do date may display in the calendar for a course.
Each item on the calendar is color-coded to match the courses or calendars in the sidebar.
To view full details for an assignment or event, hover over the item [5].
Calendar assignments can also be crossed out [6], which is a simple way to keep track of assignments. Assignments are crossed out once the assignment has been submitted. In an instructor's calendar, assignments are crossed out when the due date has passed and all submissions have been graded.
Note: Assignments that have been awarded a grade but do not contain an actual submission are not crossed out.
View All-Day Events
All-day events display the Events icon and do not include a specific event time.
If you want to extend an all-day event across multiple days, hover over the edge of the event until you see a black arrow. Drag your event across all required dates in the current month.
View Varied Due Dates
If a course has sections or individual students with varied assignment due dates, you will see the same assignment shown multiple times. Depending on the assignment setup, the assignment may appear on the same date or on multiple dates. Students will only see their specific assignment due date.
View Calendar by Week
To view the calendar by week, click the Week button. The Week view shows all calendar items by date and time.
Note: Some assignments may be due at 11:59 pm; these display at the bottom of the calendar view.
View All-Day Events
All-day events appear at the top of the calendar week. These events do not include a specific event time.
Like in the Month view, if you want to extend an all-day event across multiple days, hover over the edge of the event until you see a black arrow. Drag your event across all required dates. In Week view, you can only drag your event to the end of the week that you are viewing.
View Calendar Agenda
To view all your calendar items in an agenda format, click the Agenda button.
Find Appointments
If you are a student and your institution has enabled Scheduler appointment groups, you can sign up for an appointment in the Calendar sidebar. Click the Find Appointment button.
View Scheduler
If you are an instructor and your institution has enabled Scheduler, you can manage Scheduler events directly in each course calendar. To add an appointment group, click the Add button [1] and select the Appointment Group tab [2]. Once created, the appointment group will display in your calendar. You can view or edit groups and remove students directly from the course calendar as well.
Naomi
in
Using the Calendar, you can change the date of an Event or Assignment by clicking on the event or assignment or by dragging and dropping the event or assignment to a different date.
You can also delete items from the Calendar. Please be aware that deleting a Calendar entry also deletes the associated content elsewhere in Canvas.
Note: To edit an assignment from the Calendar, you must be an instructor.
Open Calendar
In Global Navigation, click the Calendar link.
Edit Event
To edit or delete an event, click the event link [1].
Then, to edit, click the Edit button [2]. Alternatively, to delete the event, click the Delete button [3].
Edit Event Details
In the Edit Event window, you can edit the event title [1], date [2], specify a time range [3], change the frequency [4] and location [5].
You can move the event to a different calendar using the Calendar drop-down menu [6].
To add a location address or use the Rich Content Editor to add additional event details or links, click the More Options button [7]. Otherwise, click the Submit button [8].
Note: Events that include a conferencing link in the description or location field display a Join button on students' List View Dashboard.
Confirm Repeating Events
If you edited a repeating event, choose which event instances you want to change by selecting one of the following radio buttons:
- This event [1]: change only the selected instance
- All events [2]: change all the instances
- This and all following events [3]: change the selected instance and all instances thereafter
Then click the Confirm button [4].
Edit To-do Item Details
If you assign student to-do dates to a page or ungraded discussion, the item displays in the course calendar. You can edit the to-do item Title [1] and Date [2], and specify a time [3].
To edit the discussion or page, click the More Options button [4]. Otherwise, click the Submit button [5].
Edit Assignment
View assignment details by clicking the event you want to view [1] and clicking the Edit button [2].
Edit Assignment Details
You can edit the assignment title [1], due date [2], and assignment group [3].
To edit assignment details, click the More Options button [4]. Otherwise, click the Submit button [5].
Note: If your institution has enabled a student information system (SIS) integration, you can manage the assignment to sync to the SIS by selecting the Sync to SIS checkbox.
Edit Appointment Details
When editing an appointment created in the Scheduler, the Edit Appointment menu displays.
You can edit the description [1] or limit the amount of users for this appointment [2]. To submit your changes, click the Update button [3].
Drag and Drop Event or Assignment
You can also change the date of an event or assignment in the same calendar by dragging and dropping the event or assignment to a different date on the month view or mini calendar [1]. Click the event or assignment, drag to the new date, and release your mouse.
You can add items from the Undated list to the course calendar by dragging and dropping the item to a desired calendar date [2]. Adding items from the Undated item list to the calendar assigns them a due date and removes the item from the Undated list. The item displays on the student-specific List View dashboard and in the global and course home page to-do lists.
Note: You cannot drag and drop appointments created in the scheduler.
Manage Undated Items
Undated events or assignments are listed in the Undated section. To view undated items, click the Undated Expand/Collapse icon [1].
To assign a date to an undated itme, drag and drop undated assignments [2] to and from a day on the month view of the calendar [3]. When undated assignments move to the calendar, the due date of the assignment changes to 11:59pm on that day.
Moving events or assignments to the Undated section removes the due dates.
Naomi
in
If you are an instructor and your course has sections, you can set different event dates for each section in the Calendar.
Notes:
- You need to add sections to your course before you can set a different date for an event for each section.
- You can also add duplicate calendar events for course sections.
Open Calendar
In Global Navigation, click the Calendar link.
Add Event
Click the Add icon.
View More Options
Add a title [1] and location for the event [2]. The date and time fields are automatically populated based on the current date but do not need to be removed.
In the Calendar drop-down menu [3], select the course calendar for the event.
To add different dates for each section, click the More Options button [4].
Use Different Date
Click the Use a different date for each section checkbox.
Set Section Dates
The default date is removed and replaced with all the sections in your course.
For each section, type in a date, or select a date by clicking the Calendar icon [1], and specify the start and end time [2]. If you don't want one section to see the event, leave the date and time fields blank.
Create Event
Click the Create Event button.
View Events
View the events in your course calendar. Each section will have a separate Calendar event.
Notes:
- Events that include a conferencing link in the description or location field display a Join button on students' List View Dashboard.
- You cannot edit the Location field when editing separate events. The Location field can only be edited by editing the main calendar event.
Naomi
in
When creating a calendar event as an instructor, if you want to create the same event multiple times for a course, you can create a duplicate event. Duplicating events creates multiple copies of the event every day, week, or month. For example, you may create a duplicate course event for student study groups every week. You will not grade students on whether or not they have participated in the study group, but you are providing a resource activity on a specific day to help them organize their time and prepare for your course more efficiently.
Once created in a course calendar, duplicate events are not linked together and are independent events. Therefore, if users need to modify an event, each event has to be modified individually. Additionally, duplicate events can only be created when creating a new event; editing an existing event does not display the duplicate option.
You can also create recurring calendar events.
Tips for duplicate events:
- Weekly events are duplicated on the day of the week of the first event. For instance, if an event is created on a Monday and repeats weekly, the next instance of the event will appear on the following Monday, regardless of the actual date.
- Monthly events are duplicated on the day of the month of the first event. For instance, if an event is created on July 6 and repeats monthly, the next instance of the event will appear on August 6.
Note: Events that include a conferencing link in the description or location field display a Join button on students' List View Dashboard.
Open Calendar
In Global Navigation, click the Calendar link.
Add Event
Make sure the checkbox of the course in which you're making an event is selected [1].
Click any date on the calendar to add an event [2]. Or, click the arrows next to the month name to navigate to a different month [3] and select a date.
If you don't want to manually locate the date, you can click the Add icon [4].
View More Options
Add a title [1] and location for the event [2]. The date and time fields are automatically populated based on the current date but do not need to be removed.
In the Calendar drop-down menu [3], select the course calendar for the event.
To add different dates for each section, click the More Options button [4].
Use a Different Date
Click the Use a different date for each section checkbox.
Set Section Dates
The default date is removed and replaced with all the sections in your course.
For each section, type in a date, or select a date by clicking the Calendar icon [1], and specify the start and end time [2]. If you don't want one section to see the event, leave the date and time fields blank.
Note: When the Use a different date for each section checkbox is selected, the Frequency drop-down menu is removed.
Duplicate Event
Click the Duplicate checkbox.
Note: If you cannot see the checkbox, you selected the wrong course calendar when creating the new event.
Add Duplicate Details
By default, events are set to repeat every week [1].
If you want to change the repeating event to daily or monthly, click the Week(s) drop-down menu and select your preferred time range. You may also have to change the number that precedes the time period.
By default, events are set to create one occurrence [2], meaning it will create the initial event plus one additional (two total events). If you want to change the number of additional occurrences, enter the number in the text field. The calendar event supports up to 200 additional occurrences.
If you want to automatically add a number to the end of each event title (such as Event 1, Event 2, etc.), click the Count checkbox [3].
Create Event
Click the Create Event button.
View Events
View the events in your course calendar.
Remember, once created, duplicate events are not linked together and are independent events. Therefore, if you need to modify an event, each event has to be edited individually.
swynn
in
This behavior has been resolved and deployed to the production environment as of 7/03/24.
Description
When clicking on undated events within your calendar, selecting the option to edit that assignment/discussion/etc from the pop up will just close the window. It does not allow you to edit undated events within the Calendar.
Expected Behavior
Selecting to edit an undated event should bring up a menu with the assignment name and date that are editable, as it does for already dated events/assignments
Workaround
No workaround exists at this time.
Steps to Reproduce
Prerequisites: Have an instructor enrolled into a course with multiple assignments without due dates
-
Act as an instructor
-
Access the calendar
-
Make sure the course calendar is toggled, and click on “undated” in the bottom right to show all undated course items.
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Click on one of the assignments, notice the pop up menu which has the option to edit
-
Select to edit, notice the window closes with no error or additional pop ups.
Additional Info
LX-1655
Known issues indicate notable behaviors that have been escalated to the Canvas engineering team. Known issues are not a guarantee for an immediate resolution. This document is for informational purposes only and does not replace the Support process. If you are encountering the behavior outlined in this document, please ensure you have submitted a Support case (per your institution's escalation process) so Canvas Support can adequately gauge the overall customer impact and prioritize appropriately.
KelliSorensen
in
What is the purpose of this campaign?
The purpose of this walkthrough is to guide observers through the process of adding events to their Calendar.
Tool categories
🔧 The 'Calendar' tool category should be toggled before importing the campaign on to display the content. Click here to find out how to manage tool categories in your dashboard.
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Support Articles
- How do I add an event to my calendar as an observer?
- How do I create a recurring event in my Canvas calendar as an observer?
- What is the Rich Content Editor?
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