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How do I use the Calendar as an instructor?

How do I use the Calendar as an instructor?

The Calendar is a great way to view everything you have to do for all your courses in one place. You can view calendar events by day, week, month, or agenda list. The calendar also includes access to the Scheduler, which is an optional scheduling tool in Canvas.

Learn more about the Calendar.

Note: If you change your language or locale preferences, the Calendar week start date may also change. Certain languages or locales change the Calendar week start date to Monday.

Open Calendar

Open Calendar

In Global Navigation, click the Calendar link.

View Calendar

The Calendar spans all courses and displays information for each of your enrolled courses and groups. In the navigation bar, you can choose to view the calendar in Week, Month, or Agenda view [1]. The view you choose dictates the style of the calendar window [2]. By default, the calendar appears in Month view.

The sidebar shows a quick-view calendar [3], your list of courses and groups, and undated items for your courses and groups.

To view the iCal link for exporting your Canvas calendar to other calendar apps, click the Calendar Feed link [4].

Add Calendar Items

Add Calendar Items

Each calendar view shows any assignments, events, or to-do items that have been added to the calendar. Events can be added at any time in the navigation bar by clicking the Add button. You can add assignments and add course events, and all users can add personal events.

If your institution is using the Scheduler tool, you can also create Scheduler appointment groups.

View Calendar List

Each personal, course, and group calendar is identified by a separate color that populates the calendar view. Associated items for each course or group will appear within the calendar view for each calendar [1].

By default, the first 10 course and group calendars will be selected and appear in the calendar view. To hide a calendar, click the box next to the name of the calendar [2]. Calendars that are not active within the calendar view display as faded text [3].

Note: Canvas will assign an arbitrary color for each calendar unless a custom color is chosen. Each calendar contains 15 default colors, but you can insert a Hex code to create any color of your choice. Colors set in Dashboard course cards also update in the calendar.

View Undated Events List

View Undated Events List

Expanding the Undated items link will show you a list of events and assignments that are not dated. The assignments and events will be differentiated by icons and by the personal, course, or group calendar color. You can assign due dates to undated items by dragging and dropping them into the Calendar.

View Calendar by Month

View Calendar by Month

In month view, click the arrow buttons [1] to move from month to month. To view events for the current date, click the Today button [2].

To view a specific date, click the month link [3] and type a date in the date field [4] or select a date from the calendar [5].

View Assignments and Events

Assignments are shown with an icon next to the assignment title. The icon reflects the assignment type: Discussion [1], Assignment [2], Quiz [3], or Events [4]. Non-graded items with a to-do date also display in the calendar for a course [5].

Each item on the calendar is color-coded to match the courses or calendars in the sidebar.

To view full details for an assignment or event, hover over the item [6].

Calendar assignments can also be crossed out [7], which is a simple way to keep track of assignments. Assignments are crossed out when the due date has passed and all submissions have been graded.

View All-Day Events

All-day events display the Events icon and do not include a specific event time [1].

If you want to extend an all-day event across multiple days, hover over the edge of the event until you see a black arrow [2]. Drag your event across all required dates in the current month.

View Varied Due Dates

View Varied Due Dates

If a course has sections or individual students with varied assignment due dates, you will see the same assignment shown multiple times. Depending on the assignment setup, the assignment may appear on the same date or on multiple dates. Students will only see their specific assignment due date.

View Wrapped Assignments and Events

View Wrapped Assignments and Events

Your calendar view may show entire assignment and event titles as part of the calendar entry. This calendar view is only available in the Month view and can only be enabled by your institution. The wrapped assignment and event title view allows you to view the entire calendar item without having to hover over the title.

View Calendar by Week

To view the calendar by week, click the Week button. The Week view shows all calendar items by date and time. Note that some assignments may be due at 11:59 pm, which appear at the bottom of the calendar view.

View All-Day Events

All-day events appear at the top of the calendar week. These events do not include a specific event time.

Like in the Month view, if you want to extend an all-day event across multiple days, hover over the edge of the event until you see a black arrow. Drag your event across all required dates. In Week view, you can only drag your event to the end of the week that you are viewing.

View Calendar Agenda

View Calendar Agenda

To view all your calendar items in an agenda format, click the Agenda button.

View Scheduler

View Scheduler

If your institution has enabled Scheduler, you can manage Scheduler events directly in each course calendar. To add an appointment group, click the Add button [1] and select the Appointment Group tab [2]. Once created, the appointment group will display in your calendar. You can view or edit groups and remove students directly from the course calendar as well.

Comments

@ctitmus The initial link: Learn more about the calendar does not work anymore!

Is there more basic information on this topic: What elements are added to the calendar per default?

Thanks in advance!

Daian

@d_g_saman_yan 

Here is the correct link where that article should go: https://community.canvaslms.com/t5/Canvas-Basics-Guide/What-is-the-Calendar/ta-p/76

Cody

The calendar features sound great; especially, the iCal link for exporting your Canvas calendar to other calendar apps, by clicking on the Calendar Feed link!

The only negative aspect is the inability to REMOVE or CHANGE the "scheduler" - once created, it can be extended, but not decreased...and the time-lengths for sessions can't be changed! 8(

Hi @KenCan,

Thanks for letting us know that this functionality is something you would like to see implemented with the Scheduler. You can add your thoughts or vote here: Scheduler - Edit Appointments / Sign ups.

Cody

 

Hi. I would love to eliminate calendar events in the global feed for the courses where I am just an observer or TA. I followed these instructions here and it worked for the actual calendar view (when I click on it) but all the events are still showing on that global feed on the right-hand side on my dashboard home page. Is there any fix for this? Thank you!

@treadwell_g Your experience is correct that the "coming up" list is not impacted by the Calendar selection.  sorry.

Got it.  At least for today.  Whew. 

The Calendar feature needs some serious updates. We need to be able to post events with a smarter recurring event programming feature, not this "count the days and click duplicate" function. We also need to be be able to edit a calendar item that is recurring, and have the system prompt us "Change for all events or just this one?" We need to be able to click delete on a recurring event and have the option to "delete all." It's just not high quality programming here...

Hi @supermarnick,

Thanks for the suggestions! I'd definitely recommend sharing them in the Ideas Conversation space! There your request will be visible to our product managers who review ideas when they make updates to the Canvas user interface. 

Thanks!

Allie 

Easy to follow instructions thank you!

So glad to hear that, @Nathan1977. If you have any questions, let us know. 

Naomi

This page's instructions and graphics are OUTDATED.   My calendar events show My To Do which isn't shown above.   I'm trying to find out if this My To Do shows only for me.  This is a course calendar, not my separate instructor calendar.

boles_0-1598815602037.png

 

Hi @boles,

That's very strange. The My To Do tab should only display for students when they've selected to add something to their personal calendar. I'd recommend reaching out to Canvas Support so they can look into this further. 

Naomi

These comments are posted to the global Canvas Community,

NOT your Canvas course.

  • Have a question about using Canvas? Visit the Q&A page.
  • Have an idea to improve Canvas? Visit the Idea Conversations space.
  • Need to reply to a course discussion? Log in to your Canvas course and add your comment there (Tip: Visit your school's website to log in to Canvas).
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