How do I set up a CanvasLIVE event?

Document created by biray@instructure.com Administrator on Aug 3, 2016Last modified by biray@instructure.com Administrator on Jul 7, 2017
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How to create an event

 

Any community member can set-up to host his/her own event in CanvasLIVE. Don't know what to host? Join the Community User Group: CanvasLIVE to find co-presenters and collaborators (or help generate ideas).

 

Otherwise, follow these simple steps:

 

1. Choose an Event Type

CanvasLIVE has 7 event types to choose from. Click to learn more about the CanvasLIVE event types

 

2. Create an Event

Go to the HOST EVENTS page and click on 'create new event' button. A new event template will be generated. Just follow the prompts!

 

NOTE: Please do not host event topics related to features that are in still in closed beta. Focus Groups exist for these kinds of interactions.

 

3. Title your Event

Create titles that are both descriptive and compelling. See examples below:

  • Vague: Designing in Canvas
  • Better: Designing Pages in Canvas
  • More Descriptive: Designing Pages Using the Canvas Style Guide
  • More Compelling: 5 Ways to Designing Pages Using Canvas Style Guide

 

4. Set Event Date and Time

Don't fret about scheduling something during a 'popular' time. We are a global community. Popular is relative. We've had Twitter Chats at midnight and presentations at 6am! Do what works best for you (or your team's or school's) schedule!

TIP: Use the Time Zone drop down to set the event to YOUR time zone. Upon saving the event, it will display in the time zone that is set in the Canvas Community preferences, according to each user.

5. Add a 'Location'

Since all CanvasLIVE events are virtual and online sessions, locations will mostly be a link to a web conferencing platform. Most schools will have access to Webex, BlueJeans, AdobeConnect, etc. Also, YouTubeLIVE (previously Hangouts On Air) works great, too.

NOTE: If you DO NOT have access to these platforms, contact community@instructure.com and we will give you access to piggy-back off of our hosting options.

6. Add Event Details

  • Session description
  • 3-5 outcomes or objectives (or agenda), depending on the event type
  • Additional resource links/information
  • Contact email or website
  • Feature guests, if applicable (great for panel discussions)
  • Indicate if the event WILL or WILL NOT be recorded. People often want to know.

 

7. Tag & Categorize the Event

CRUCIAL STEP! This is important in keeping events organized and searchable.

  • TAG: include any all keywords, especially one from each bullet list below
    • Audience tags: k12, higher ed, corporate
    • Tool tags: any feature/component in Canvas
    • Level: beginning, intermediate, advanced
  • CATEGORIES: check the box or boxes where your session would best fit.

 

Tips on hosting a successful event

Every event is different. But the following guidelines can help make any CanvasLIVE event successful:

 

  • Start with a welcome and housekeeping items (how to ask questions, where to find the mute, etc.)
  • Outline objectives at the beginning (and review at the end).
  • Be mindful not compromise any (student or faculty) identities during your event.
  • Practice or do a 'dry run' to refine your delivery.
  • Pause frequently to poll your audience for questions and comments.
  • Make sure your on-line audience and on-site audience are aware of the live-stream
  • Stay focused on the main topic.
  • Provide examples, examples, examples! People want to see things applied in practice!
  • Don’t worry about the event being perfect. (We’re just excited that you’re here sharing!)
  • Live screenshares are better than screenshots, when possible.
  • Identify 3rd party application costs up-front. (If you're demoing an LTI integration with Canvas, be sure to tell us if it's paid or free).
  • Test your technology ahead of time (i.e., check mics, wifi, screenshare, etc.)

 

If you have any questions or concerns, please reach out directly to community@instructure.com. We are here to help you be awesome!

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