How do I set usage rights and user access for a file?

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If the copyright and license information requirement is enabled in your course or account, you have to set a usage right (copyright) for each file you upload to your course. Usage rights must be assigned to files before files can be published to the course. If a file or multiple files are located in a folder, you can set usage rights through folders.

Notes:

• If you are an instructor, you can manage course file usage rights through the File Copyright course details setting. To manage usage rights, learn how to set course details.
• If you are an admin, you can manage file copyright and license requirements in Account details.

00:07: How do I set usage rights and user access for a file? 00:11: In account group or course navigation click the files link 00:17: Click the line item for the file. 00:20: Access the option to manage usage rights. 00:23: You can also click the files warning icon or the files toolbar manage 00:27: usage rights link. 00:29: In the usage rate drop-down menu select one of five usage rights. 00:33: If you are an instructor and are not sure which usage write applies to your file, please 00:38: consult your institutional admin for guidance. 00:42: If known enter the copyright holder information in the copyright holder field. 00:48: You can also set availability to the file by default. 00:51: The file is unpublished. You can also publish the file or 00:55: restrict access. To select file availability click 00:59: the radio button next to the access type You can change the access 01:03: at any time. 01:06: In course settings visibility defaults to course visibility however 01:10: for individual files the default is whatever the instructor selected 01:14: in course settings. 01:17: Click the save button. 01:19: View the updated file. 01:21: This guide covered how to set usage rights and user access for a file.

Open Files

In Course Navigation, click the Files link.

Manage Usage Rights

Click the line item for the file [1]. Click the Options icon [2] and the Manage Usage Rights link [3]. You can also click the file's warning icon [4], or the Files toolbar Manage Usage Rights link [5].

Select Usage Right

In the Usage Right drop-down menu [1], select one of five usage rights. If you are an instructor and are not sure which usage right applies to your file, please consult your institutional admin for guidance:

• I hold the copyright (original content created by you)
• I have obtained permission to use the file (authorized permission by the author)
• The material is in the public domain (explicitly assigned to public domain, cannot be copyrighted, or is no longer protected by copyright)
• The material is subject to an exception - e.g. fair use, the right to quote, or others under applicable copyright laws (excerpt or summary used for commentary, news reporting, research, or analysis in education)
• The material is licensed under Creative Commons; this option also requires setting a specific Creative Commons license

If known, enter the copyright holder information in the Copyright Holder field [2].

Set File Availability

You can also set availability to the file. By default, the file is unpublished. You can also publish the file or restrict access.

To select file availability, click the radio button next to the access type. You can change the access at any time.

Set File Visibility

In Course Settings, visibility defaults to course visibility. However, for individual files, the default is whatever the instructor selected in Course Settings.

Save File

Click the Save button.

View File

View the updated file.