How do I create a conference in a student group?
You can create a conference in your student group. Conferences can be created with as many users as needed, though the recommended guideline is a limit of 100 users.
You can create multiple conferences, which are listed in chronological order by the date they were created. The most recently created conference will appear at the top of the list.
- Creating a conference is a course permission. If you cannot create a conference, your institution has restricted this feature.
- Users invited to a conference will not receive a notification in Canvas. However, depending on the user's notification settings, they may receive a notification via their preferred notification method(s). To notify group users of a conference in Canvas, consider adding a group announcement or calendar event.
Note: If your institution is likely to need more than 10 concurrent Conferences powered by BigBlueButton, consider upgrading to Premium BigBlueButton or exploring alternative conferencing solutions Canvas partners with, such as Zoom, Hangouts, Teams, and other video conferencing tools who are offering free or discounted services.
In Group Navigation, click the link for your web conferencing tool. The link name reflects the conferencing tool used by your institution.
Click the Add Conference button.
Add Conference Details
To create a new conference, type a name for the conference in the name field .
If you want to set a time limit on how long invited members are able to join the conference, enter the number of minutes in the duration field . The time limit will begin when the presenter starts the conference. Once the duration has expired, new participants will be unable to join and the conference will continue until the last person leaves the conference room or the conference organizer concludes the conference.
If you want to enable recording options for this conference, select the Enable recording for this conference checkbox .
If you don't want to set a time limit for the conference, you can create a long-running conference by selecting the No time limit (for long-running conferences) checkbox .
To create a description of your conference, type a description in the description field .
Invite Course Members
You can add any user in your group to your conference. However, once a user has been invited, the user cannot be removed from the conference.
By default, all members in the group will be invited to the conference .
To remove all group observer members from the conference invitation, select the Remove All Group Observer Members checkbox . When this checkbox is selected all course members except observers are invited to the conference.
- Conferences can accommodate as many users as needed, though the recommended guideline is a limit of 100 users. If your group contains more than 50 people, you will have to invite group members individually.
- If the Remove All Group Observer Members checkbox does not display, observers are unable to access groups in the course.
Invite Individual Members
If you want to select specific members of your group, deselect the Invite All Group Members checkbox . Select the checkbox(es) for the individual member(s) you would like to invite .
To save, click the Update button.
Note: Users invited to a conference will not receive a notification in Canvas. However, depending on the user's notification settings, they may receive a notification via their preferred notification method(s). To notify group users of a conference in Canvas, consider adding a group announcement or calendar event.
View your created conference.