How do I share media with a user in Canvas Studio?

[#1]

You can share a video or audio file with any user in your institution's account and allow them view or edit rights. Users can view shared media in the Shared with Me drop-down link. You can change or remove sharing permissions for media at any time.

If you allow a user to view a video or audio file, the user can view the media, have access to the sharing settings embed code and public link, share the media with others, remove themselves from having access to view the media, the details, and comments.

If you allow a user to edit a video or audio file, the user has all permissions allowed as if that user had originally uploaded the media file, including deleting the media, editing details and options, and viewing analytic insights.

This lesson shows you how to share media directly from the My Uploads page. However, when you own media or a user has shared media with you, sharing options are also available when viewing a video. 

Notes: 

• Currently, you cannot share media with a user until Canvas Studio verifies the user's account in a course enrollment. Verifications are made when the user views embedded Studio media in a Canvas course. Additionally, you can only share media with users in your Canvas courses.
• Any quizzes added to a video will not be included when the video is shared.

Share Media

On the My Library page, locate the media, click the Options icon [1], and then click the Share Media link [2].

View People

Click the People tab.

Add User

In the Name or Email field [1], enter the name or email of a user in your institution's account. When the user appears, click the user's name [2].

If you want to share the video or audio file with another user, you can repeat this process and select as many users as necessary.

Set Permissions

By default, a user can leave comments on your media. However, you can change this permission if necessary.

To change the permission for a user, click the user's permission drop-down menu.

Change Permission

Select the new permission for the user. You can choose to give the user access to view or edit the video or audio file.

Remove User

To remove a user from the shared list, click the Remove icon. You can remove sharing for any user at any time.

Update Media

Click the Update button. Users will receive an email notification when media has been shared with them.

[millar]

Is it possible to share media with an entire class at one time versus sharing with only individuals?

[CanvasDocTeam]

Hi @millar,

That's a great question! As far as I can tell, media cannot be shared with an entire class at one time. Sharing the link or embedding the media would let users view the media, but it would not add a copy of the media to their library. I've made a note for our team to add this information to the guides.

If you're interested, I recommend checking out the Ideas forum to see if anyone else has suggested bulk share functionality, and if not, please feel free to create your own idea.

Thanks,

Emily

[KimP]

I'm new to using Studio and Groups but am excited about the possibilities.  

I love the comment feature on Studio and figured out how to embed a comment-enabled video into a group assignment.  Here's my question:  will comments on the embedded video include only members of that particular group? (That's what I'd like to do, if it's possible.)  Or will group members be able to see all comments submitted by everyone in the class who has accessed that video?  

I hope the question makes sense (and, of course, that you can help!). Thanks.

[lmvance]

This is fantastic. I'm curious if you can transfer ownership. I'm on the instructional design team on my campus, and we sometimes upload content for faculty but we'd prefer if it wasn't under our names. Any tips?

[emily_allen]

Hi @KimP,

That is a great question. I did a quick test, and it looks like everyone in the class is able to see the comments. To keep comments completely separate you would probably want to make separate assignments.

I hope this helps!

Emily

[emily_allen]

Hi @lmvance,

Hmmm, I can't think of any ways to transfer ownership of a video. As far as I know, sharing the video with another user still displays the original owner of the video. You may want to check with your local admin to see if you can get a shared "Media Owner" user to upload content so your names don't display. 

Good luck!

Emily

[lmvance]

Thanks, @emily_allen ! For this instance, I asked the instructor to re-upload the video so that his account is displayed to the class. Appreciate the quick response! 

[troy-carroll]

As someone with a teacher role, can I share a video from Canvas Studio to a student so that they can have edit access?

The first line of this doc says "You can share a video or audio file with any user in your institution's account and allow them view or edit rights." However, we are finding that to NOT be the case. We hav a teacher trying to share to a student and the student's account cannot be found. Can someone confirm?

Canvas Support said that you can only share to other accounts that have a teacher enrollment, and not to someone that only has a student enrollment. Is that true, and has it always been that way?

[emily_allen]

Hi @troy-carroll, thanks for your question. I have been testing this in our instance and found that, as a teacher, I was able to share a video with a student using the Share Media option shown in this lesson. However, the description of the lesson notes a few things that I found to be true. I was not able to find the student in the Name or Email field until the student's enrollment had been verified, which happened when the student viewed embedded Studio media. Additionally, the student must be enrolled in the same course as the teacher who is sharing the media. 

I hope this helps!

Emily