How do I edit product settings and add resources?

As a LearnPlatform administrator with an organizational or product administrator role, you can customize the details of a product. Share product-specific resources and information with those who need it. The visibility of these details can be customized and shared with the right audience: fellow administrators, internally with educators, and publicly with parents or other external stakeholders.

Note: Only users with organizational or product administrator roles can create and manage resources.

Open Product Management

Open Product Management

Click the Management drop-down menu [1]. Then click the Products link [2].

Open Product Settings

Open Product Settings

On the Products page, click the product name link.

Edit Status and Badges

Edit Status and Badges

Use the following fields to customize statuses and badges:

  • Statuses [1]: Allows you to edit the product approval status and privacy status. Controls visibility through status settings.
  • Badges [2]: Displays badges of tags assigned to this product. Tags can have images, called badges, associated with them that will show up in special places across the platform. For more information about badges see:  How to Use, Add and Configure Tags

Note: Visibility of the product depends on the status visibility assigned in the setting menu. For example, if the status: "Under Contract Review" is set to only be visible in the Admin Library, and the product Acme News is assigned "Under Contract Review", Acme News would not be visible in the Educator Library or the Public Product Library.

Edit State and Visibility

Edit State and Visibility

You can make edits to the following state and visibility settings:

  • Organization Library Product State [1]: Indicates whether a product is active or archived. To learn when a product was made active, view the Active since date [2]. To change the status of a product, click the Active or Archived buttons [3]. Archive a product to remove it from your library.
  • Public Product Library Visibility [4]: Allows you to override the product visibility status to share or not share the product in the Public Product Library (PPL).

Notes:

  • Archiving a product allows you to maintain all of your districts custom settings and historical information attached to a product, while preventing it from appearing in any of your organization libraries or allowing actions such as Feedback and RCE with Impact reports. This setting is also reversible; an archived product can be requested and/or made active later.
  • The products displayed in the Public Product Library follow the visibility rules set via the product's Status. If the visibility assigned to this status should not be applied, you can use the Public Product Library Visibility toggle button. Learn more about status settings.

Edit SSO

Edit SSO

To add your organization's custom product link for easy access, enter a URL in the SSO Smart Launch Custom Launch Link field.

Edit Tags or Contracts

Edit Tags or Contracts

Use the following fields to customize tags and contract settings:

  • Tags [1]: Allows you to edit system & custom tags. System tags can be hidden or made visible. Custom Tags can be applied or removed. Tag visibility follows the rule applied in the Settings. Learn more about adding and configuring tags.
  • Contract/Students Affected [2]: Add and edit product costs and the contract expiration date [3]. To allow the contract expiration date to be visible in the Public Product Library, click the Share Contract Expiration to Public Product Library toggle button on [4].

Note: The Contracts/Students Affected field should not be used for calculations. Pricing, cost and dates can also be applied to products via custom column. Custom Columns can be updated from the Product Management view without viewing the product details.  

Edit Comments from Organization

Edit Comments from Organization

To share additional information about a product, use the Comments from the Organization section. Click one of the following buttons to select the appropriate audience for the comment:

  • Organization Library [1]: comment is viewable by educators
  • Public Library [2]: comment is viewable in the Public Product Library
  • Admin Library [3]: comment is only viewable to administrators

Then, enter text in the Comment field [4].

Add Resource

Add Resource

To add a resource, click the Create or Upload Resource button. Add a file, URL, or open text.

Save Resource Details

Depending on the resource type, click one of the following Resource Type radio buttons [1]: File, URL, Text.

Enter a name for the resource in the Name field [2].

Enter a description for the resource in the Description field [3].

Select a file using the Drag and drop or browse space [4].

Select the appropriate audience for the resource [5]:

  • To display the resource in the Public Product Library, click the Publicly checkbox.
  • To display the resource only in the organization's library, click the Internally checkbox.
  • To display the resource only to administrators, do not click either checkbox.

Click the Save button [6].

Note: Use the system column "resources" in the Admin View of the library to see what products have resources attached to them.

Edit Additional Details

Edit Additional Details

Click on fields to add/edit Number, Date, Price or Text. Manage column creation and configuration in Settings. Learn more about Eediting system statuses & creating custom statuses.

Edit Lists

Edit Lists

To communicate product specific information, add and remove tag-based lists using checkboxes. For example, lists could include:

  • Product Use Restrictions: clarifies whether the product is for students over 14, specific subject or teachers, not for students, a free version only, not supported by technology
  • Product Owner: point of contact
  • Approval Level: whether product is denied at district or school level
  • Reasons for Denial: various explanations for denying use of a product
  • Enabled Options for This Tool: enabled options such as Google Playstore, JAMF, Outlook Add-On, Powerpoint Add-On, SharePoint Add-On
  • Data Elements Collected: what kind of metadata is collected on application technology, use of statistics, assessment, attendance, communications, conduct, student demographics, and enrollment.
  • Conditions of Use: users for whom the product is approved
  • Approval Process: teams and committees who have reviewed or approved
  • Support Tier: choose a level 1-3
  • Attendance: whether product is involved with school or class attendance data

Notes:

  • The lists displayed in the product settings are created and configured in account settings. Learn more about creating a list.
  • Tag and List visibility follow the rules applied in the account settings. Learn moare about understanding list item visibility.