As a LearnPlatform administrator, you can view the Inventory Dashboard from the Analysis tab. The Inventory Dashboard provides an overview of your organization's edtech use. You can use the Inventory Dashboard to:
- discover which edtech solutions your students and teachers access
- identify where to dig deeper on individual solutions
- identify educators who are power users of a solution
- identify unknown or unvetted solutions being accessed by those in your organization
However, the Inventory Dashboard is NOT intended as:
- a source of Rapid Cycle Evaluation (RCE) data
- the definitive source of edtech solution usage data at the individual student level
- the sole source of data to understand implementation fidelity and efficacy
- a surveillance method for teacher and student edtech use
The Inventory Dashboard collects data via any of the following: LearnPlatform by Instructure browser extension, iOS extension, or JAMF extension. To identify which extension(s) will work best for your organization and to get them set up, please reach out to support-lp@instructure.com. Once an extension is deployed, your usage data is aggregated and displayed in the dashboard.
Notes:
- You can access the Inventory Dashboard weekly to check for any new or unapproved tool usage. You can also access it daily to check that priority tools are regularly accessed, or use it less frequently in more of an audit model. Schedule time with your Customer Success Manager to explore different approaches.
- For additional details about the Inventory Dashboard, refer to the Inventory Dashboard frequently asked questions.
- If you expect to see a product that is not visible, or the data appears incorrect, contact customer support at support-lp@instructure.com.
- For questions related to effectiveness of tools, or fidelity of use to standards, it is best to use well-controlled studies through Rapid Cycle Evaluation (RCE).
Open Inventory
Click the Analysis drop-down menu [1], and then click the Inventory link [2].
View Inventory
On the Inventory tab [1], you can view the data report period [2], your data source [3], other data filters [4], and the Inventory Dashboard data [2].
Manage Report Period
The report period indicates the time frame from which the dashboard is pulling data. By default, the report period is Week to Date.
To change the report period dates, click the Report Period drop-down menu. Then, click one of the following radio buttons:
- Yesterday: All of the last full day completed. Example: If it is 11/27, the dashboard will show 11/25-11/26 which includes data from just before midnight on 11/25 through the end of the day on 11/26.
- Last Week: All of the last full week completed.
- This Week: Everything up to this point since the preceding Monday.
- Last Month: All of the last full month completed. Example: October would be considered 9/30-10/31.
- This Month: Everything up to this point since the month began.
- Last 3 Months: All of the last 3 full months completed. Example: If it is November 27th, the last full month completed would be October.
- Last 6 Months: All of the last 6 full months completed.
- Last Year: All of the last year completed.
- This Year: Everything up to this point since the year began (July 1st).
- Custom Period: a period defined by any start date and end date.
Notes:
- Weeks are Monday through Sunday.
- Years are July to June.
- Since the displayed date is end-of-day to end-of-day, the start date shown is one day ahead of the date selected.
View Data Source
To view available data sources, click the Data Source drop-down menu [1]. Depending on your selected data source [2], the dashboard displays the following information:
-
LearnPlatform Browser Extension (populated by the Browser extension)
- products that are being accessed
- number of students and educators accessing those products
- data trends around those products (events and total minutes)
- iOS (populated by the iOS extension)
- products that are being accessed
- number of student and educator devices accessing those products
- data trends around those products (events)
-
JAMF (populated by the JAMF extension)
- products that have been installed on devices
- number of devices a product has been installed on
Select Usage Events
For your data collection type, you can select Events [1] or Minutes [2]. In general, there are four different types of usage events that the system collects:
- Events: when a user loads a page or the url of the page changes
- Minutes: tracks the Minutes On System (MOS), which are the seconds that a user spends using a particular product (which could span multiple url changes)
- iOS App Events: any network request initiated by an app, which is roughly equivalent to usage (though apps don’t always request new data when users interact with the app)
- iOS Web Events: any network request initiated by mobile Safari. This is analogous to Events.
Notes:
- Events and MOS Events are collected only via the Browser extension; iOS App and Web Events are collected by the iOS extension.
- For more information, refer to our guide about user actions and how data is gathered.
View Product Usage
Depending on the approval status of your products, the Products section displays the following:
- Approved in Use: the number of products approved and in use [1], out of the total number of products in use [2].
- Not Approved in Use: the number of products not approved but in use [3], out of the total number of products in use.
You can also view any change in usage for the report period [4].
View Active User Counts
The Active Users section displays how many educators [1] and students [2] are actively using products during the selected report period. It also displays the number total educator users in your organization [3] and the total number of students [4].
View Active Devices
For the iOS extension, the Active Devices section displays the total number of active devices [1], the total number of active devices used by educators [2], and the total number of active devices used by students [3].
View Product Usage by Educators or Products Used by Devices
A graph displays for either the Product Usage by Educators (for the Browser extension) [1] or the Products Used by Devices (for the iOS extension). The graph indicates the number of products being accessed by educators or the number of apps being accessed on educator devices for the iOS extension.
To view bar data values, hover the cursor over a bar [2] and view the data [3].
View Usage Details
The Usage Details table displays products in use, ranked by their total number of users for the report period [1]. You can view a product's Company [2], Approval Status [3], and Privacy Status [4].
As you scroll the table to the right, you can view the number of educators [1] and students [2] who have accessed each product (Browser/iOS) or the number of devices the app is installed on (Jamf).
You can also review the total number of new users that began using a product during the selected report period [3], the number of schools where the first active data occurred [4], and the product's overall grade [5].
Note: The Grades column displays community-based grade from Educators in the LearnCommunity. Grades are aggregated from all LearnPlatform users that have graded the product.
View Product Options
To view other data, click the Options icon [1]. Then click one of the following links:
- View Product in Organization Library [2]: opens product details in the product organization library
- View Product Settings in Management [3]: opens the Product Settings page for the product
- View Product Tracking Domains [4]: opens a window that lists the tracking domains attached to the product, with clickable links to open product URLs
Manage Product Settings
The Usage Details table also allows you to directly modify product Approval Status [1] or Privacy Status [2].
You can also export the data usage details by clicking the Download icon [3].
Open Product Tracked Usage
To view additional tracked usage data for a product over time or within a school, click the product name link.
Note: Viewing tracked usage is supported only for data brought in by a browser/iOS extension.
View Tracked Usage of Tool
The View Tracked Usage report displays the Inventory Dashboard filters and selections.
View Usage by Organization
The Usage by Organization table displays usage data by organization. It includes data such as the number of educators using it [1], the number of student using it [2], the total number of users [3], any new users during the report period [4], and the date when the product was first accessed at the organization [5].
View Usage Trend - Total Users
If you have provided LearnPlatform with an educator roster list, you can view the Usage Trend - Total Users graph, which displays counts of educator and student users for the selected time period.
To hide educator or student data, click the Educators button [1] or the Students button [2].
To provide LearnPlatform with a teacher roster, contact support-lp@instructure.com.
View Usage Trend - Total Events
The Usage Trend - Total Events graph displays numbers of events captured over the time period for both educators [1] and students [2].
To hide educator or student data, click the Educators button [3] or the Students button [4].
View Usage by Students or Educators
You can also view graphs that display usage according to your selected data source (minutes or events).
View Educator Usage Details
By default, the Educator Usage Details table displays all educators using the product, along with other details such as their rank [1], when they last graded the product [2], their site [3], their organization [4], their number of events [5], and the grade they gave the product [6].
Filter Educator Usage Details Table
To filter the Educator Usage Details table to a specific group of educators, click a bar in the Usage by Educators graph [1]. Then, the filter applies to the table [2].
Request Feedback
To request feedback from one or more educators, click their checkboxes [1]. Then click the Request Feedback button [2].
Enter an email message [1], and click the Send Request button [2].
The selected educators will receive an email message requesting feedback about the product.
Notes:
- Sending educators a request for feedback for a particular product directly via the inventory dashboard is only supported for Browser/iOS extensions only.
- You can also request feedback through a feedback request form.
