The Access Controls tab determines what information is shared within the Platform, including data sharing capabilities, product request permissions, and membership approvals.
Note: Only users with administrator role can view Access Controls.
Open Access Controls
Click the Settings tab [1], and then click the Access Controls tile [2].
Configure Data Sharing with Educators
In the Configure Access page, locate the Data Sharing with Educators section and then click the Sharing Settings link.
The Data Sharing with Educators option allows you to determine the level of access that your organization wants to provide to educators. The options include access to data such as:
- Inventory Data [1]: If you do not click this checkbox, educators will not see the products in your district library.
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Product Feedback Data [2]
- To hide the educators' names in the Feedback tab, click the I want to share my data anonymously checkbox [3]. To view the grades provided by educators, deselect this checkbox.
- Product Pricing Data [4]
- Product IMPACT Data [5]
- LearnCommunity Visibility [6]: If you click this checkbox, educators within the organization will not see the LearnCommunity option in the organization selector menu. It will also hide LearnCommunity contents in the Organization Library.
To apply the changes, click the Save button [7].
Open Educator's View of Data
Once you have determined your settings, educators can view data when they review specific products.
To view product details, click the Management drop-down menu [1], and select the Products option [2].
In the Product page, click the name of the product you want to view.
By default, the Product Settings tab displays. To view specific data, you can click either the Feedback, IMPACT, or Pricing tab.
View Data Shared with Providers
This feature is currently under development.
To view the sharing settings, open the Access Control page. In the Configure Access page, locate the Data Sharing with Provider section and then click the Sharing Settings link.
The Data Sharing with Provider pop-up window displays. Currently, you can't modify the data sharing settings .
Manage Product Request Permissions
You can decide who you would like to receive product requests from such as:
- All members
- All direct members, including educators
- Only administrators
- No one
To manage product request permissions, open the Access Control page. In the Configure Access page, locate the Product Request Permissions and then select which members you would like to receive product requests from [1].
To save your settings, click the Apply button [2].
Notes:
- This feature requires Request Workflow.
- You can also customize your request form.
Manage Membership Approvals
As an administrator, you can manually or auto-approve new membership requests. If manual approval is enabled, an administrator must manually approve all incoming members before they can access the product library.
Note: Approved members will default to educator status. If you wish to set an administrator status for incoming members, you can modify their roles.
Enable Manual Membership Approvals
To enable manual approvals, open the Access Control page. In the Configure Access page, locate the Membership Approvals section and then click the No, manually approve radio button [1].
To save your settings, click the Apply button [2].
Hide Educator Usage Details
If you want to hide the Educator Usage Details table in the Inventory Dashboard, open the Access Control page. In the Configure Access page, locate the Educator Usage Details section and then click the Yes radio button [1]. This prevents any admin from identifying the educators in the product usage details.
To save your settings, click the Apply button [2].
