How do I sync course content in a blueprint course as an admin?

Document created by Canvas Doc Team Employee on Oct 7, 2017Last modified by Canvas Doc Team Employee on Oct 27, 2018
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When a course is first associated with a blueprint course, the associated courses are immediately synced. After the initial sync, changes must be synced to associated courses manually.

As an admin, you can sync blueprint content changes to associated courses. Additionally, any instructor who is enrolled in the blueprint course can also make changes and sync content to associated courses.

Content Sync

After a change is made to an object or attribute as defined in Course Settings, the blueprint course sidebar display a sync option indicating that unsynced changes have been made in the course. Content can be synced at any time.

All course content will be included in a blueprint sync, regardless of whether content is locked. Changed content will always overwrite the existing content in the associated courses for all locked objects. Content that can be managed by an instructor or new content created in an associated course by the instructor is not affected.

Notifications within associated courses can only be sent if the notification trigger has not yet occurred. Features such as announcements in a blueprint course may need to be created as a delayed post so the announcement displays in the associated course after syncing course content.

Content State

The sync will include the state of each object as it exists in the blueprint course. For instance, if an assignment is unpublished in the blueprint course, it will also be unpublished in the associated course. However, once the state is changed in the associated course, the state within the blueprint course will no longer apply.

Modules Exceptions

If a blueprint course includes Modules, changes to the modules structure are triggered as part of a course sync. Module items cannot be locked, but course state applies to all individual module items.

The following sync exceptions apply for Modules content:

  • Associated courses match the modules structure initially created in the blueprint course. Any additional modules and their content added to the blueprint course and synced to associated courses will always be added to the bottom of the Modules page in the associated courses.
  • If modules or module items are rearranged in an associated course, the module order will be updated to match the blueprint course structure in the next sync. If a module item in an associated course is moved to another module, the module item will exist in both modules.
  • Modules created from a blueprint course and deleted from an associated course will not be restored in additional course syncs.
  • New module items added to a module in an associated course will remain in the module but will display above all blueprint synced module items.

Notes:

  • Blueprint Courses is currently an account opt-in feature. To enable this feature, learn how to manage feature options in the account features lesson.
  • Changes within Course Settings do not trigger unsynced changes. The course only recognizes unsynced changes when a change is made to course content.
  • Instructors in associated courses can view the latest blueprint sync information in Course Settings.
  • If an assignment in a blueprint course is muted, the muted status is not synced to the same assignment in associated courses.
  • Quizzes.Next assessments are only synced to blueprint courses during the initial sync. Changes to Quizzes.Next assessments are not included in subsequent sync attempts.

Open Account

Open Account

In Global Navigation, click the Admin link [1], then click the name of the account [2].

Open Courses

Open Courses

In Course Navigation, click the Courses link.

Note: When you open an account, the account defaults to the Courses page.

Find Course

Find Course

Use the filter and search options to find the course in the account.

For Blueprint courses, you can filter by selecting the Show only blueprint courses checkbox.

Open Course

  Open Course

In the search results, click the name of the course.

Open Blueprint Sidebar

  Open Home Page Blueprint Sidebar

In the Course Home Page, click the Blueprint sidebar tab.

Note: You can also access the Blueprint sidebar from any Course Navigation page.

View Sidebar

View Blueprint Sidebar

The Blueprint sidebar provides quick access to blueprint sync information.  

If any changes have been made in the course, the sidebar displays the number of unsynced changes in the course [1]. All course content is copied in the sync regardless of whether or not objects are locked. The only exception is Course Settings, which must be selected on a per-sync basis as part of the sync options [2]. You can also create a notification about the sync from the sidebar [3].

If you know what content is being synced and you are ready to sync your content, you can sync updates directly from the sidebar [4].

View Unsynced Changes

View Unsynced Changes

If you are not sure what content is being synced, or if you just want to confirm existing changes in the course, you can view specific details about the unsynced changes by clicking the Unsynced Changes link.

  View Unsynced Changes Page

The Unsynced Changes page shows the specific content that has been updated. Each content object shows the current status of the object (locked or unlocked) [1], the name of the content item [2], the content change [3], and the content object type [4].

Content changes can be created, updated, or deleted. Updated changes indicate any change to existing content.

Select Sync Options

Select Sync Options

Course Settings include all settings options in the course, including Course Navigation. To sync Course Settings to associated courses, select the Include Course Settings checkbox [1].

If you want to send a notification about the blueprint sync, click the Send Notification checkbox [2]. Other admins and instructors can set the Blueprint sync notification and receive updates when a sync is complete.

To add a message as part of the notification, click the Add a Message checkbox [3]. The message can be added as a reference to note what changes were made in the sync and displays in the Sync History page.

Sync Changes

Sync Changes

Click theh Sync button.

View Sync

View Associations Sync

Once a sync has started, the sidebar shows the sync status as long as you are viewing the page. You can leave the page, but know that the the sync may take a while to process.

Note: If you immediately view an associated course and don’t see any updates, the sync may still be in process. To confirm sync completion, enable the Blueprint sync notification in User Settings.

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