How do I add a new term in an account?

Document created by Canvas Doc Team Employee on Oct 7, 2017Last modified by Canvas Doc Team Employee on Sep 15, 2018
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Term dates should be set before adding any courses to your account. Terms are associated with and used to filter data in account grading periods, account analytics, and account reports.

Canvas always includes a default term, which cannot be removed or renamed. However, you can add new terms with specific start and end dates.

Within each term, you can also set access dates for specific user roles. Retaining the default term settings seem to be preferred by the majority of Canvas institutions, as they allow Teachers, TAs, and Designers to ensure course content will be ready by the course start date. Default settings include the following access for each user role:

  • Students inherit the term start and term end date.
  • Teachers, TAs, and Designers dates inherit a whenever start date to the term end date. Whenever means that these user roles can always access a course before the term begins.

 

Notes:

  • Terms can also be created using SIS Imports. However, SIS imports cannot specify specific dates for each user group and must be changed manually.
  • Terms reside at the main account level and cannot be created for sub-accounts.

Open Terms

Open Terms

In Account Navigation, click the Terms link.

Add New Term

  Add New Term 

Click the Add New Term link.

Add Term Details

  Add Term Details 

In the Term Name field [1], enter a name for the term. This name will be displayed as part of any course added to the term.

If your institution is using SIS IDs, you can enter an SIS ID for the term in the SIS ID field [2]. In SIS CSV files, the SIS ID is called the course ID.

Add Term Dates

  Add Term Dates 

In the Term Runs from line, use the calendar icons to set a term start date [1] and term end date [2].

By default, the student dates to view courses inherit the Term Runs from [start date] to [end date], and Teachers, TAs, and Designers dates inherit a whenever start date to [term end date].

Note: By default, term access is cut off at 12 AM on your indicated end date, meaning the previous day is the last full day that users have access to the term. For instance, setting an end date of December 16 means December 15 is the last full day users can access the course. However, you can set a specific time as part of the term dates.

Add User Dates

  View User Dates 

Each term allows you to set specific access dates for each user role.

If you want each user role to inherit the default term access, you do not need to enter any dates. Once you save the term and add it to your account, the user roles will display the following defaults:

  • Students inherit the term start and term end date (identified in the Terms page as term start and term end).
  • Teachers, TAs, and Designers dates inherit a whenever start date to the term end date (identified in the Terms page as term end). Whenever means that there is no start date, and these user roles can always access a course before the term begins.

Modify User Dates

  Modify User Dates 

If you want to set start and end dates for a specific user role, locate the role and set dates for that role.

For example, if you want teachers to only be able to access unpublished courses two months before the term start date, and TAs only one week before the term start date, you can set a new start date for each of their respective roles. Date changes to a base role affect all users with the role, including custom roles.

Note: Changing the Teachers, TAs, and Designers start dates affects their ability to access unpublished courses in the term.

Add Term

Add Term

Click the Add Term button.

Manage Term

  Manage Term 

To edit the term details, click the Edit icon [1]. To delete the term, click the Delete icon [2].

Note: Terms cannot be deleted if they contain courses.

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