How do I create a Google Drive collaboration as an instructor?

Document created by Canvas Doc Team Employee on Oct 7, 2017Last modified by Canvas Doc Team Employee on Sep 15, 2018
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You can use Google Drive to create a collaboration with a Google Document, Spreadsheet, or Presentation. You can select individual users, groups, or both as part of a collaboration.

Google Docs allows you to add up to 50 users per collaboration, and all users can view and edit a document at the same time. However, a Google file may be shared with up to 200 email addresses including viewers, commenters, and editors.

Notes:

  • Google Drive collaborations are separate from Google Docs collaborations. If you cannot create a Google Drive collaboration, this feature has not been enabled for the course.
  • Once you invite a user to a collaboration, the collaboration is available to the user in the user's Google Drive. Uninviting the user or deleting the collaboration does not remove access to the collaboration once a user has been added.
  • When creating a collaboration you cannot link to a previously created collaboration.
  • Once a you have created a Google Drive collaboration, only users invited to participate in the collaboration may access and edit the document. The document's share settings cannot be modified from within the Drive document. The only way to add a collaborator is by adding them to the collaboration in Canvas.

Open Collaborations

Open Collaborations

In Course Navigation, click the Collaborations link.

Start a New Collaboration

Start a New Collaboration

Click the Start a new collaboration button.

Authorize Google

Authorize Google

If you have not previously authorized Google Drive access in Canvas, you may be prompted to authorize access. Click the Authorize button.

Select Type

Select Type

In the Kind drop-down menu, select the type of collaboration you want to create. You can create a Document, Spreadsheet, or Presentation.

Add Details

Add Details

To create a name for the collaboration, click the Name header [1]. The page will create a text field for you to enter the name [2].

To create a description for the collaboration, click the Description header [3]. The page will create a text field for you to enter the description [4].

Add People

  Add People 

The collaboration defaults to the People tab. If you want to collaborate with individual people in your course, click the name of a user you want to add to the collaboration [1]. The user's name will move to the right side of the window [2].

Add as many users as necessary.

Note: Collaborators must have Google account and will need to authorize Canvas before they can view the collaboration.

Remove Collaborators

Remove Collaborators

To remove a collaborator, click the Remove icon [1]. To remove all users, click the Remove All link [2].

Add Groups

  Add Groups 

You can also create collaborations with groups. To select an entire group, click the Groups tab [1]. Select the group(s) you want to add to the collaboration [2].

Notes:

  • You can select individual users as well as a group in a collaboration.
  • Collaborators must have a Google account and will need to authorize Canvas before they can view the collaboration.
  • You can add multiple groups to a collaboration, but all groups will collaborate in the same document. For group-specific collaborations, consider creating a new collaboration for each group or creating a group collaboration within the group.

Submit Collaboration

Submit Collaboration

Click the Submit button.

View Collaboration

View Collaboration

View your collaboration. To edit the collaboration, click the Edit icon [1]. To delete the collaboration, click the Delete icon [2].

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