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How do I create a Google Docs collaboration as an instructor?

How do I create a Google Docs collaboration as an instructor?

You can start a new collaboration using Google Docs in Canvas. Google Docs allows you to add up to 50 users per collaboration, and all users can view and edit a document at the same time. However, a Google file may be shared with up to 200 email addresses including viewers, commenters, and editors. To alert invitees about collaborations, you can create course events in the Calendar.

Google Docs collaborations are separate from Google Drive collaborations. If your collaboration options include Google Spreadsheets and Presentations in addition to Documents, your course has enabled Google Drive collaborations.

Notes:

  • This lesson is for creating a collaboration in a course; when collaborations are created in a group, only group members and users with instructor-based roles (including TAs) can be selected as collaborators.
  • Creating a collaboration is a course permission. If you cannot create a collaboration in a course, your institution has restricted this feature.
  • When creating a collaboration you cannot link to a previously created collaboration.
  • Each collaborator will need a Google account and will need to connect Google Drive as a registered service in Canvas.
  • Google Apps for Education (integration with your school) works with Google Docs in Canvas. Please note, if your school email does not allow access to Google Docs, you will need to use a regular Google account (i.e. example@gmail.com).
  • Email notifications for collaborations relate directly to the account used to connect to Google Drive.

Open Collaborations

Open Collaborations

In Course Navigation, click the Collaborations link.

Start a New Collaboration

Start a New Collaboration

Click the Start a new collaboration button.

Authorize Google

Authorize Google

If you have not previously authorized Google Drive access in Canvas, you may be prompted to authorize access. Click the Authorize Google Drive Access button.

Collaborate Using Google Docs

Collaborate Using Google Docs

Click the Collaborate using drop-down menu and select Google Docs.

Create Collaboration Document

Create Collaboration Document

To create a collaboration document using Google Docs, you will first need to name the document [1], create a description [2], and select collaborators [3]. By default, you can view the list of people in the course and can collaborate with individual or multiple users in the course. You can also click the Groups tab and collaborate with a group.

Click the Start Collaborating button [4].

Notes:

  • Google Docs allows you to add up to 50 users per collaboration, and all users can view and edit a document at the same time.
  • Collaborators must have a Google account and will need to authorize Canvas before they can view the collaboration.
  • You can add multiple groups to a collaboration, but all groups will collaborate in the same document. For group-specific collaborations, consider creating a new collaboration for each group or creating a group collaboration within the group.

Edit Document

Edit Document

View the newly created document in a new browser window.

Note: By default, any collaborator can share the document. The document owner can manage the document's share settings from within the Google Doc.

Comments

Hello.

If I create a collaboration and have 4 students working on a Google Doc, am I able to check on their progress?  Or, do I have to wait for the group to submit the work?

Does this work like in Google Classroom, where the Group Leader must submit the group work?

Thank you.

Wendy

I've added collaborations, and assigned student groups to them, one document for each of four groups, but my students can't see the collaborations page at all. It's in the list, but when I click on it in Student View, it says that I don't have access. How do I make it so my students have access to collaborations?

@wendy_stuck 

To answer your first question, you should have access to see what your students are working on in a collaboration that you create at any time while they're working.

For your second question, a collaboration is simply a document in which students can share work. There isn't any submission tied to a collaboration. If you want to create something that students can submit as a group, you can create an external tool assignment and use Google Docs/Drive as the assignment type (https://community.canvaslms.com/t5/Instructor-Guide/How-do-I-create-a-cloud-assignment-with-a-Google...) and assign it to student groups (https://community.canvaslms.com/t5/Instructor-Guide/How-do-I-assign-an-assignment-to-a-course-group/... ). Let us know if you have any other questions.

Thanks,

- Nathan

@eleverett1 have you checked to make sure the Collaborations link is enabled for students in the course navigation menu? https://community.canvaslms.com/t5/Instructor-Guide/How-do-I-manage-Course-Navigation-links/ta-p/102...

Let us know if you have any other questions.

Thanks,

- Nathan

Can I invite students to a collaboration with an existing google doc from my google drive?

Hi @james_godfrey

It's not currently possible to set up a google doc collaboration in Canvas with an existing google doc. As a workaround for this, you could create a google doc collaboration with a new document and copy/paste the information from your existing doc. Alternatively, you could use the share feature in Google Docs to give edit access to students and set up an assignment in Canvas that allows them to submit a link to the doc or add a Google Doc submission. Hope that information helps. Let us know if you have questions.

Naomi

If I create a Collaboration and have all the groups selected, will more than one doc be created, like will it be created in their group space, or do I have to create a separate collaboration for each group, and in that case wouldn't it make sense to just have the students do this themselves in the group space? Hmmm. Thanks for your help! 

Hi @Jul_Cro,

From my own testing, it appears that collaborations created at the course level and assigned to a group do not display within the Collaborations space at the group level. Creating a collaboration assigned to all groups will create a single collaboration assigned to all users within those groups.

Cody

I am trying Collaborations for the first time. I made three groups in one class, but I can see only two groups' documents on the Collaborations page. The third group said they went through the same steps as the other groups, so what might be the problem?

 

 

Hi @ksmoller,

That does sound very strange. Any collaborations you create or that are created in a course in which you are an instructor, should give you access to the collaboration document. Is it possible that the students in the 3rd group created a copy of the collaboration document and worked on that? If not, I'd recommend reaching out to Canvas Support for further assistance so they can look into this further. For steps on reporting a problem to Canvas Support, check out: How do I get help with Canvas as an instructor? 

Naomi

Is there a way to collaborate to google sheets or is it just google docs? The table for my class doesn't fit well into a google doc table, which is why I usually use google sheets for this assignment.

Hi @abachert,

Google Sheets and Slides collaborations are available with the Google Drive collaboration.

Cody 

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