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How do I set usage rights and user access for a course file?

Find your school's Canvas URL

To find your school or institution's Canvas URL, begin typing the name of your school/institution. Results will appear after you type at least 3 characters. For best results be as specific as possible. If you can't find your school, try using any part of your school's name or searching for your school district or state. You may also need to search for the school using the acronym or full name, for example "USU" and "Utah State University".

How do I set usage rights and user access for a course file?

If usage rights is enabled in your course, you have to set a usage right (copyright) for each file you upload to your course. Usage rights must be assigned to files before files can be published to the course. If a file or multiple files are located in a folder, you can set usage rights through folders.

Note: Managing course file usage rights is a course setting. To manage usage rights, learn how to set course details.

Open Files

Open Files

In Course Navigation, click the Files link.

Manage Usage Rights

Manage Usage Rights

Click the line item for the file [1]. Click the Options icon [2] and the Manage Usage Rights link [3]. You can also click the file's warning icon [4], or the Files toolbar Manage Usage Rights link [5].

Select Usage Right

Select Usage Right

In the Usage Right drop-down menu [1], select one of five usage rights. If you are an instructor and are not sure which usage right applies to your file, please consult your institutional admin for guidance:

  • I hold the copyright (original content created by you)
  • I have obtained permission to use the file (authorized permission by the author)
  • The material is in the public domain (explicitly assigned to public domain, cannot be copyrighted, or is no longer protected by copyright)
  • The material is subject to an exception - e.g. fair use, the right to quote, or others under applicable copyright laws (excerpt or summary used for commentary, news reporting, research, or analysis in education)
  • The material is licensed under Creative Commons; this option also requires setting a specific Creative Commons license

If known, enter the copyright holder information in the Copyright Holder field [2].

Set File Availability

Set File Availability

You can also set availability to the file. By default, the file is unpublished. You can also publish the file or restrict access.

To select file availability, click the radio button next to the access type. You can change the access at any time.

Set File Visibility

Set File Visibility

In Course Settings, visibility defaults to course visibility. However, for individual files, the default is whatever the instructor selected in Course Settings.

Save File

Save File

Click the Save button.

View File

View File

View the updated file.

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